Meeting Summary: Website Updates, Events, and Volunteer Engagement

Meeting Notes

1. Updates on Website

   • Action Item: Sam N. to provide updates regarding the website.
   • Thoughts: Regular updates are essential for keeping users informed and engaged. They can also serve to highlight any recent changes or new features that may improve user experience.

2. Speaker Engagements

   • Details: Need to explore different speakers for upcoming events.
   • Thoughts: Identifying a range of speakers can diversify the topics covered and attract a broader audience. It might be useful to reach out to previous speakers for recommendations.

3. Burning Questions

   • Purpose: Address any pressing concerns or questions regarding the website.
   • Thoughts: It’s vital to have a platform for inquiries as it encourages feedback and enhances community engagement.

4. Participant Count

   • Statistics: Sam H. reported 123 people registered for updates.
   • Thoughts: Tracking participation numbers can help with evaluating interest levels and planning future events accordingly.

5. Future Events Planning

   • Plan: For the next event, there will be three blocks of speakers.
   • Thoughts: Having multiple blocks allows for a variety of perspectives and discussions, which could be beneficial for audience engagement.

6. Sponsorship Role

   • Outline: The sponsorship role should be defined clearly.
   • Thoughts: Clear roles can help prevent misunderstandings and ensure that all parties are aligned on expectations and responsibilities.

7. Next Steps

   • Action Consideration: Outreach to potential sponsors and confirmation of speaker lineup.
   • Thoughts: Early outreach can be crucial in securing quality speakers and sponsors, possibly leading to more successful events.

These notes summarize the key points discussed in the meeting, providing a streamlined overview for follow-up actions and considerations.

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Meeting Notes

• Fund will be held by Manna (Breakfast & Lunch)

  • Consider organizing regular fundraising events that can help sustain the program long-term. Collaboration with local businesses could also enhance funding opportunities and community support.

• Getting volunteers from Oswego, Canisius, and UB students

  • Engage with student organizations at these universities to establish a pipeline for regular volunteer involvement. An outreach program could create a stronger connection with students and promote internship opportunities.

• Books have been ordered and delivered; Sam will check on the amount needed

  • Track the book orders to ensure that specific subjects or categories are adequately covered. It may be helpful to create a database to monitor inventory and future needs.

• YBIS Foundation would like to spearhead the Igniting Hope event

  • This could be an opportunity to collaborate with multiple stakeholders involved in community service. Planning the event with adequate marketing could maximize attendance and impact.

• Health Equity Ambassador Program (kind of a "trade" model)

  • Partnering with local organizations and schools may enhance visibility. Creating promotional materials can assist in educating the community about the program’s goals and benefits.

• Picture event will be the beginning

  • Consider creating an event schedule to keep track of all activities. Engagement with media could also ensure broader coverage and participation.

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Staff Meeting Notes

• Attendees: Sam N, Altha, Skreen, Gen P, George, Sam T, Sharren

  • Thoughts: It's essential to note who was present for accountability and follow-up on discussions.

• Book Recommendation: "A Global Theory to Understand Symptoms & Healing"

  • Ideas: This book could provide a broader perspective on integrating environmental issues into health discussions.

• Upcoming Event: July 27 - Maternal Health Conference

  • Thoughts: This conference is a significant opportunity to discuss maternal health issues and may attract relevant stakeholders. Ensure everyone is prepared for their roles.

• Meeting Completion: Meetings will be conducted in a timely fashion.

  • Ideas: Establishing a strict timeline can enhance productivity and ensure all topics are covered without overruns.

• Spectrum Update: Updates will be forthcoming on specific lines of work that will be beneficial in the coming days.

  • Thoughts: Keeping staff informed on upcoming changes can help with planning and adapting to new processes.

• Action Items:

  • Altha will meet with Pastoral's office regarding 3 phases that have been distributed.
  • Thoughts: It's crucial to stay in sync with Pastoral’s office as this can impact the project flow.

• Final Note: Altha will give updates on how we are managing long-term (short mail).

  • Ideas: Regular updates on long-term management are vital for tracking progress and addressing any issues promptly.

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